Make corrections to an item
Click the Modify button on the Review Questions page. On the Modify Question page, which is identical to the Write Questions page that authors view, you may be asked to enter a reason for the modification if the project configuration requires it.
A message notifies you that you checked out the item thus preventing other users from editing the item until you check it back in.
Make the required edits to the item.
You have four options once you have completed the edits to the item.
Click Save: The changes are saved, the item remains checked out, you stay on the Modify Question page, and a message notifies you that changes to the item have been saved.
Project Managers have the ability to check in an item while a Reviewer is actively working on an item. If the Project Manager checks-in the item, modifies the item and Submits the item, a new revision of the item is created. The Reviewer editing the item is not notified until they click Save, Advance, Return or Exit. A new message stating, "It is not possible to save this item as it has been updated. Refresh the page to load the latest data; you will need to input any changes you made again before saving."
If a Project Manager deletes an item while a Reviewer is actively editing an item, a message notifies the user that, "It is not possible to save this item as it has been deleted."
If a Project Manager makes an item so it is no longer editable in the current project while a Reviewer is actively editing the item, a message notifies the user that, "It is not possible to save this item as it is no longer editable on the current project."
Click Advance: The changes are saved, the item is checked-in, and the item is advanced to the next reviewer in the list or to the next stage in the workflow. If multiple Advance Outcomes are configured, the final reviewer must select where to advance the item by selecting the Outcome drop-down list.
Advance states can be configured to require a comment. See Review Workflow for details on how to configure an Advance state to include a comment.
Outcome State with no required comment
Outcome State with required comment
Click Return: The changes are saved, the item is checked-in, and a new revision is created, you must add a Comment, and the item is returned to the previous workflow state. If multiple users must review the item, they must review this new version of the item even though they may have already reviewed the old version of the item.
When multiple Outcomes are possible, only the last reviewer has the ability to choose where to send the item when returning it. Select where to return the item to from the the Outcomes drop-down list.
Click Exit: Cancel all changes to the item, return to the Review Question page, and the item remains checked-out. If you want to check-in the item, click the Check-in button.
Change a Review action for previously reviewed and modified items
When you advance or return an item, you have the option to change your mind and change the review action for the item as long as the item is still in the current review state and you currently have more than just the one item in the review queue. For instance, the review workflow is configured so that two users are required to advance an item. The first reviewer has the option to change the review state from Advance to Return. The Final reviewer would not have the option to change the review state. In the following steps, we are assuming the initial review for the item is to advance the item. These same steps can be followed to reverse a Return step to an Advance step.
- Open an item for Review and click the Modify button.
- Make the necessary changes to the item and click the Advance button.
- Click the Previous navigation button to move back to the item.
A message in red states You have reviewed this question recently. The User Tracking tab lists the review state as Advance.
- Click the Return button.
- Enter a Return Comment and click Submit.
- Click the Previous navigation button to move back to the item.
The User Tracking tab now lists the review state as Return.
Locked Items
Project Managers have the ability to override item locking. If a Project Manager checks-in an item that a Reviewer is editing and then checks-out the item, when the Reviewer tries to Save the item they are editing a message at the top of the page notifies the Reviewer of the name of the user who checked out the item and provides a time stamp for when the item was locked.
Item Types except Shared Option List (R-Type) items:
To remove an Option, you can simply click the 
Remove Distractor icon, or click the 
Add Distractor icon to add one. The order of the Options can also be changed by using the up and down arrows to the right of the option.
Shared Option List (R-Type) Items:
Modify the Lead-In, Item and/or Answer Options on the Options tab, as well as Item Stems and/or Correct option choice on the Stems tab, as necessary.
Modify the R-Type Item Stems
To remove an Item Stem, you can simply click the Remove Distractor icon, or click the Add Distractor icon to add one.You can also add stems of other R-Type items present in the project, to the Stems tab of an R-Type item. The order of the Item Stems can also be changed by using the up and down arrows on their right.
On the Stems tab, click the Search for Stems button to search for and add additional Item Stems.
- A new window opens with the usual options to retrieve items. The Type search criteria and Shared Option List (R-Type) are selected by default. Selecting any other search criteria still results in only R-Type items being displayed on this page, as long as the criteria holds true. Other item types are be displayed.
- Click the Retrieve Questions button to display R-Type items from the currently selected project. The result lists R-Type items according to the search criteria with the Question ID, Lead-In, Stem IDs of all available Stems separated by commas, Stem count, and author name.
Select the check box corresponding to the item whose Stems are to be added to the R-Type item and click the Add Question Stem button. All the Item Stems from the selected R-Type item are added to the R-Type item being modified. If you do not require all the Stems from that R-Type item, you may remove the unwanted ones by clicking the
Remove Distractor icon corresponding to them.
Select one of the Shared Options as the correct option for this new Item Stem.
- Click one of the following options:
- Save button: Save the R-Type item’s modifications. Reviewer stays on the Modify Question page, and the item remains checked-out.
- Finish Later button: Save the changes made to the item without forwarding the item in the review process. The item is checked-in and the reviewer returns to the Review Questions page.
- Advance button: Save the changes, checks-in the item, and moves the item forward in the review process.
- Cancel button: Cancel and return to the Review Questions page. The item remains checked-out. Click the Check-in button if you need to check-in the item.
When a user tries to Save, Advance, or Return an item with Statistics tied to the version after modifications, he/she sees a pop-up message prompting him/her to Retain Statistics, Do not retain Statistics, or Cancel if the Outcome Statistics are set to Reviewer choice on the Review Workflow page. If the Outcome Statistics are set to Always Retain, this message is not displayed. See Review Workflow for details on how to configure the Statistics.
- Retain Statistics: Statistics of the item prior to modifications are inherited by the modified item.
- Do not retain Statistics: The modified item does not have any Statistics.
- Cancel: Discards the edited content and does not update the item.
The pop-up to confirm retaining statistics is not shown while saving the item with statistics after modifications if the Show 'Retain Statistics' pop-up warning for modified items check box on the Project tab of the project's configuration page is not selected, and the statistics are retained. This check box is enabled by default, and therefore the pop-up also appears by default.
The user must have Review Question or Validate Question permission to modify an item.
If an item being reviewed has statistics attached to it, and the last Reviewer Returns or Advances it, then a pop-up window appears prompting the Reviewer to explain the reason for returning or advancing the item in a Rich Text Editor window. All other reviewers except the last reviewer can only add comments on why they are returning or advancing the item. Also, there are two radio buttons:
- Retain Statistics: Statistics are retained while rejecting the item.
- Do not retain statistics: Statistics are removed from the item being rejected.
If there are more than one Outcomes for returning or advancing the item you must select where to return the item to from the Outcomes drop-down list.
If there is only one Outcome for returning or advancing the item, the Outcome is listed.
- Submit button: The item is returned to the author so that he/she incorporates changes as usually specified in the Rich Text editor. The item state changes to Returned if all Reviewers return it. The pop-up window closes and the Reviewer is returned to the Project Review Summary page.
- Cancel button: The pop-up window closes while discarding any changes it contains and the Reviewer returns to the Review Questions page for that item.
If you do not select an Outcome, enter a Comment in the Rich Text editor, or select what to do regarding Statistics and click Submit button, then the following error message is displayed.
Select an Outcome, enter an appropriate reason for returning the item and also select a radio button for retention or non-retention of statistics before clicking Submit button to avoid the above errors
Modify an item with multiple language versions
When the default language version of an item having multiple language versions in a project is modified, task notifications are created to modify the remaining language versions of the same item to reflect the change of content. This happens when one or more of the following modifications are made: Stem, Answer Option, Correct Answer Option, adding/deleting Answer Options, Lead-In, Assets, adding/deleting Stem, and changing the item type.
In order for a task notification to modify other language versions of an item, to be created once the default language version of the item is modified, the check box next to Create task for notification of any Question from Group in the project’s Configuration page must be selected. If this check box is not selected, then the task notifications are not created.
Once the default language version of the item is modified, task notifications appear under the My Tasks section on the home page, prompting the user to modify the remaining language versions of the same item.
Click the task titles under My Tasks on the home page, the Task View page opens and displays information about the task. As you can see in the screenshot below, a deadline of 7 days from the date of modification of the default language version of the item is set to complete the said task.
Visit Work with Enemy Items to learn more about enemy items.