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As Project Manager, you may need to oversee the item-generation process. For example, you might wish to check if a sufficient number of items has been written for a certain knowledge area, or how many and which items were written in the past week.

ExamDeveloper allows you to retrieve items according to various search criteria.

Access the Search Questions page

  1. Select the Manage → Project Bank → Questions menu.

    Here you can search items in the project based on specified criteria.

  2. Set the search criteria using the fields on the page.


    Depending on the selected criterion, more or fewer fields may become available.



  3. Click Add New Criteria if you want to search by more than one criterion. A new row appears allowing you to specify the additional criterion.

    How do multiple search criteria work together?


    Several search criteria can be added and combined using the AND and OR Boolean operators. This way of specifying multiple search criteria follows the following rules:

    1. Criteria separated by the AND operator are combined.
    2. Criteria calculation is made from top to bottom.
    Thus, if there are criteria A, B, C, D, E, F, G, H, and I and you specify 
    (A) AND (B) OR (C) OR (D) AND (E) AND (F) OR (G) OR (H) AND (I), 
    then the criteria calculation will be done in the following way: 
    1. (A) AND (B) will be calculated.
    2. (C) applied to the result of step 1.
    3. (D) AND (E) AND (F) will be calculated and applied to the result of step 2.
    4. (G) applied to the result of step 3.
    5. (H) AND (I) will be calculated applied to the result of step 4. This yields the final search result.

  4. Repeat step 3 until you have all the criteria you would like to search with.
  5. To delete a search criterion, click the  Delete icon.
  6. Clicking Retrieve Questions or hitting the [Enter] key on your keyboard brings up items that meet the set criteria.

 How does the selection and pagination of search results work?

Users can optimize the number of search items per page by selecting a value from the Items Per Page drop-down; this number ranges from 10 to 50 per page. The default number is 20.

The selected number of search items is displayed in the grid below the drop-down.

The search items per page can be changed and viewed at any time for the user's convenience.

The search results are listed on multiple pages according to the selected number of Items Per Page in the drop-down, if the total number of search items resulting from the search criteria exceeds the selected number of items per page.

The user can also directly jump to another page of the search results grid by clicking its corresponding link above the search results grid.

The Selection drop-down in the left of the header row has four selection options: None, Some, Page, and All.

This Selection drop-down is present on pages in which users need to select multiple search items for use such as viewing, modifying, etc.

The Selection drop-down options perform the following functions:

NoneAll items in the list across all pages of the search results grid are deselected.

All items on the currently visible page of the search results grid are selected.

If you move to another page of the search results grid, you will see that none of the items on that page are selected, but the items selected on the earlier page are still retained.


This selection appears when you manually select a few items from the list by selecting their corresponding check boxes. This selection also appears if you select Page from the drop-down and then increase the Items per page, or if you select All from the drop-down and then deselect any item on the search results page.

It is also possible to select items across multiple pages of the search results grid by simply making the selection on one page and moving on to another - the item selection made on the earlier page is retained even if you move to another page to make additional selections.


All items in the list across all pages of the search results grid are selected.

Even when moving to any other page of the search results grid, all the items on that new page are also selected.

The selection drop-down remains as All if any of the items are not deselected, and it changes to Some if any of the items on any of the pages of the search results grid are deselected. Furthermore, if the deselection is made on the first page of the search results grid, then all the items on other pages are deselected. However, if you move to another page of the search results grid while the selection drop-down is All and deselect any item, the selection drop-down for that page changes to Some, while all items on the remaining pages remain selected with the selection drop-down selection showing as Page on those pages.

Changing default columns in the search result grid


Searching and retrieving items displays the default detail columns of Question ID, State, Blueprint, Written by, and Question Stem in the search result grid as shown below:

It is possible to alter the columns being displayed by clicking the Choose Columns link. When this link is clicked, a Search-Result Configuration pop-up is displayed where you can select columns to be displayed by selecting the corresponding check boxes. The additional columns possible to be displayed are Question Metadata and Case Name, which are no selected by default.

The below screenshot shows how all the columns are displayed when all of the check boxes are selected.

The column settings are retained only for the current session for the current user. Thus, the settings are observed on the Search Question pages of all other projects accessible to the user currently logged logged in. The settings are no longer active once the user logs out and logs back in again.


 Only the latest version of item(s) are returned following a search query. To view the Revision Code (version number) of an item, you must select the check box associated with the item and click HTML button at the bottom.

How can I quickly return all items?


To view all active items in the project, do not specify any criteria using the Question ID search.

Receive a quick count based on search criteria


If you click the Refresh link after specifying criteria, you are able to see how many items will be retrieved if the search is performed with the current criteria. This process is a lot faster than actually retrieving items because only the number of items matching the search criteria need to be retrieved, rather than listing all the items. You probably want to narrow your search if too many items are retrieved, or broaden it if the search returns very few results (or none at all).

Searching Question Stem and Option Text


When using the Question Text and Option Text in searches, the searches are limited to only the first 450 characters of the text fields.

Where are the "Obsolete" and "Rejected" items?


The Project Bank, Observer, and Build Exam search pages automatically filter out the inactive (Rejected and Obsolete) items from the results to limit the results to only items which can be used on exam forms. However, the Project Manager's Project Bank page can retrieve those items by simply adding State = Obsolete (or Rejected) in addition to any other state you want to see in the search results. The Observer and Build Exam search pages never return Obsolete, Rejected, or Draft items as search results.

To view all items in the project, do not specify any criteria using the Question ID search on the top right of the screen.



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