5.4.1.3.1 Modify an Item

Make corrections to an item

1. Click the Modify button on the Examine Questions page. On the Modify Question page, which is identical to the Write Questions page that authors view, you may be asked to enter a reason for the modification if the project configuration requires it.
   

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   For details on writing items refer to Write Items.

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   After an item has been Completed through the Review and Validate process and the number of users required to Advance an item is set to 0, if a Project Manager tries to modify the item from the Examine Questions page the Modify Question pop-up message no longer includes the option to Send for Review.

   

   Locked Items

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   When an item is checked out by another user, a message at the top of the page tells you who checked out the item and when they checked it out. The Return to Author and Modify buttons, and the Change State button are all disabled as long as the item is checked out by another user. If you need to modify the item that is checked out, you must first check-in the item by clicking the Check-in button and then clicking the Modify button. This act overrides the lock on the item placed by the other user.

   

   

   
   
   

2. The Modify Questions page opens with a message at the top of the pages stating that you checked out the item. This is an automatic item check-out. Make the required edits to the item.
   

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   If you missed adding enemies in the Write Question page, you can add enemies from the Modify Question page. To add enemies refer to Create Item Enemies.

   User cannot specify an item as an enemy if it is in the same case/section/exam form as the current item.

   
   
   

3. Click Submit to save the changes. The changes are saved, the item is checked in, and you are returned to the Examine Questions page.

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   The buttons on the Modify Questions page affect the automatic check-out status as follows:

   • Save and Exit - Performs Save validations, saves changes to the item if all validations pass, check-in the item, and returns you to the Examine Questions page (the item is not advanced to the next state in the review process)
   • Submit - (only available for Draft or Returned state items) Performs the Submit validations, saves changes to the item if all validations pass, checks-in the item, advances the item to the next state in the review process, and returns you to the Examine Questions page
   • Exit - Removes any edits to the item, returns you to the Examine Questions page, and the item remains checked out
   • Navigate away from the page - Does not save the item, and the item remains checked out for 5 minutes

   Note: You will only see the Submit button if you are modifying an item in a Draft state.

   

For item types except Shared Option List (R-Type) items:

For Shared Option List (R-Type) items:

Modify the lead-In, item and/or answer options on the Options tab, as well as item stems and/or correct option choice on the Stems tab, as necessary.

Modifying the question stems:

To remove a question stem, you can simply click the  Remove a Distractor button, or click the  Add Distractor button to add one. You can also add question stems of other R-Type items present in the project, to the Stems tab of an R-Type item. The order of the question stems can also be changed by using the up and down arrows on their right.

1. On the Stems tab, click the Search for Stems button to search for and add additional stems.
   
   
2. A new pop-up window opens with the usual options to retrieve items. The Type search criteria and Shared Option List (R-Type) is selected by default. Selecting any other search criteria still results in only R-Type items being displayed on this page, as long as the criteria holds true. Other item types are not displayed.
3. Click the Retrieve Questions button to display R-Type items from the currently selected project. The result lists R-Type items according to the search criteria with the Question ID, Lead-In, Stem IDs of all available Stems separated by commas, stem count, and author name.
   
4. Select the check box corresponding to the item whose stems are to be added to the R-Type item and click the Add Question Stem button. All the question stems from the selected R-Type item are added to the R-Type item being modified. If you do not require all the stems from that R-Type item, you may remove the unwanted ones by clicking the  Remove Stem button corresponding to them.
   
   
5. You must add the answer options on the Options tab. When you import question stems from another R-Type item, only the stems are imported.

6. Select one of the Shared Options as the correct option for this new question stem.

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   User is advised not to reorder or modify the number of question stems for R-Type items that have multiple language versions, as this can have undesirable results when exported to Pearson VUE Compiler.

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   • A user cannot modify the item type of a Shared Option List (R-Type ) item from the Question Type drop-down.
   • When a user modifies and saves an item, it approves the item. Therefore, the system automatically registers the modification as an "Acceptance." However, note that anyone else who "Advanced" the item previously must review that user's changes and "Advance" the item again.

   
   
   

7. Click one of the following options:
   
   • Submit button: Save the R-Type item’s modifications, checks-in the item, and returns you to the Examine Questions page
   • Exit button: Removes any edits to the item, returns you to the Examine Questions page, and the item remains checked out

   
   

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    When a user examines an item with statistics tied to the version and tries to save it after modifications, he/she sees a pop-up message prompting him/her to Retain Statistics, Do not retain Statistics, or Cancel.

   • Retain Statistics: Statistics of the item prior to modifications are inherited by the modified item.
   • Do not retain Statistics: The modified item does not have any statistics.
   • Cancel: Discards the edited content and does not update the item.

   

   The pop-up to confirm retaining statistics is not shown while saving the item with statistics after modifications if the Show 'Retain Statistics' pop-up warning for modified items check box on the Project tab of the project's Configuration page is not selected, and the statistics are retained. This check box is enabled by default, and therefore the pop-up also appears by default.

   The user is required to have Review Question or Validate Question permission to modify an item. 

    

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   Blueprints, references, comments, and metadata can also be modified in the same way as on the Write Question page.

   
   

Modify an item with multiple language versions

When the default language version of an item having multiple language versions in a project is modified, task notifications are created to modify the remaining language versions of the same item to reflect the change of content. This happens when one or more of the following modifications are made: stem, answer option, correct answer option, adding/deleting answer options, lead-In, assets, adding/deleting stem, and changing the item type.

Once the default language version of the item is modified, task notifications appear under the My Tasks section on the home page, prompting the user to modify the remaining language versions of the same item.

Click the task titles under My Tasks on the home page, the Task View page opens and displays information about the task. As you can see in the screenshot below, a deadline of 7 days from the date of modification of the default language version of the item is set to complete the task.