When you modify an item this creates a new version of the item. If you choose to return the item after modifying it, the new revision of the item must be reviewed again. Users that previously reviewed the item must review the new changes to the item so the item can be either advanced or returned.
Click the Modify button on the Review Questions page. On the Modify Question page, which is identical to the Write Questions page that authors view, you may be asked to enter a reason for the modification if the project configuration requires it.
A message notifies you that you checked out the item thus preventing other users from editing the item until you check it back in.
When the item is checked out, the Modify button is disabled for all other users on the Review Questions and Examine Questions pages. Project Managers can override this check-out from the Examine Questions page by clicking the Check-in button.
Make the required edits to the item.
You have four options once you have completed the edits to the item.
Click Save: The changes are saved, the item remains checked out, you stay on the Modify Question page, and a message notifies you that changes to the item have been saved.
If the review state is configured to Require Comment on modifying question and you try to save, advance, or return the item without providing a comment, ExamDeveloper does not save the item and displays an error reminding you that a comment is required.
Project Managers have the ability to check in an item while a Reviewer is actively working on an item. If the Project Manager checks-in the item, modifies the item and Submits the item, a new revision of the item is created. The Reviewer editing the item is not notified until they click Save, Advance, Return or Exit. A new message stating, "It is not possible to save this item as it has been updated. Refresh the page to load the latest data; you will need to input any changes you made again before saving."
If a Project Manager deletes an item while a Reviewer is actively editing an item, a message notifies the user that, "It is not possible to save this item as it has been deleted."
If a Project Manager makes an item so it is no longer editable in the current project while a Reviewer is actively editing the item, a message notifies the user that, "It is not possible to save this item as it is no longer editable on the current project."
Click Advance: The changes are saved, the item is checked-in, and the item is advanced to the next reviewer in the list or to the next stage in the workflow. If multiple Advance Outcomes are configured, the final reviewer must select where to advance the item by selecting the Outcome drop-down list.
Advance states can be configured to require a comment. See Review Workflow for details on how to configure an Advance state to include a comment.
Outcome State with no required comment
Outcome State with required comment
Click Return: The changes are saved, the item is checked-in, and a new revision is created, you must add a Comment, and the item is returned to the previous workflow state. If multiple users must review the item, they must review this new version of the item even though they may have already reviewed the old version of the item.
When multiple Outcomes are possible, only the last reviewer has the ability to choose where to send the item when returning it. Select where to return the item to from the the Outcomes drop-down list.
|If you need to see the items in order enter your comment, you can move the Return Question pop-up window around on the page. Just click anywhere in the pop-up and drag the window to another location within the ExamDeveloper window.|
Click Exit: Cancel all changes to the item, return to the Review Question page, and the item remains checked-out. If you want to check-in the item, click the Check-in button.
When you advance or return an item, you have the option to change your mind and change the review action for the item as long as the item is still in the current review state and you currently have more than just the one item in the review queue. For instance, the review workflow is configured so that two users are required to advance an item. The first reviewer has the option to change the review state from Advance to Return. The Final reviewer would not have the option to change the review state. In the following steps, we are assuming the initial review for the item is to advance the item. These same steps can be followed to reverse a Return step to an Advance step.
This action is only possible if multiple items are in the review queue for the reviewer.
Project Managers have the ability to override item locking. If a Project Manager checks-in an item that a Reviewer is editing and then checks-out the item, when the Reviewer tries to Save the item they are editing a message at the top of the page notifies the Reviewer of the name of the user who checked out the item and provides a time stamp for when the item was locked.
To remove an Option, you can simply click the Remove Distractor icon, or click the Add Distractor icon to add one. The order of the Options can also be changed by using the up and down arrows to the right of the option.
Modify the Lead-In, Item and/or Answer Options on the Options tab, as well as Item Stems and/or Correct option choice on the Stems tab, as necessary.
If you missed adding enemies in the Write Question page, you can add enemies from the Modify Question page. To add enemies refer to Create Item Enemies.
Users cannot specify an item as an enemy if it is in the same case/section/exam form as the current item.
To remove an Item Stem, you can simply click the Remove Distractor icon, or click the Add Distractor icon to add one.You can also add stems of other R-Type items present in the project, to the Stems tab of an R-Type item. The order of the Item Stems can also be changed by using the up and down arrows on their right.
On the Stems tab, click the Search for Stems button to search for and add additional Item Stems.
Select the check box corresponding to the item whose Stems are to be added to the R-Type item and click the Add Question Stem button. All the Item Stems from the selected R-Type item are added to the R-Type item being modified. If you do not require all the Stems from that R-Type item, you may remove the unwanted ones by clicking the Remove Distractor icon corresponding to them.
Only the item stems are imported from the other item. You must add the correct option answers to the Options tab.
Select one of the Shared Options as the correct option for this new Item Stem.
User is advised not to reorder or modify the number of Item Stems for R-Type items that have multiple language versions, as this can have undesirable results when exported to Pearson VUE Compiler.
When a user tries to Save, Advance, or Return an item with Statistics tied to the version after modifications, he/she sees a pop-up message prompting him/her to Retain Statistics, Do not retain Statistics, or Cancel if the Outcome Statistics are set to Reviewer choice on the Review Workflow page. If the Outcome Statistics are set to Always Retain, this message is not displayed. See Review Workflow for details on how to configure the Statistics.
The pop-up to confirm retaining statistics is not shown while saving the item with statistics after modifications if the Show 'Retain Statistics' pop-up warning for modified items check box on the Project tab of the project's configuration page is not selected, and the statistics are retained. This check box is enabled by default, and therefore the pop-up also appears by default.
The user must have Review Question or Validate Question permission to modify an item.
If an item being reviewed has statistics attached to it, and the last Reviewer Returns or Advances it, then a pop-up window appears prompting the Reviewer to explain the reason for returning or advancing the item in a Rich Text Editor window. All other reviewers except the last reviewer can only add comments on why they are returning or advancing the item. Also, there are two radio buttons:
If there are more than one Outcomes for returning or advancing the item you must select where to return the item to from the Outcomes drop-down list.
If there is only one Outcome for returning or advancing the item, the Outcome is listed.
If you do not select an Outcome, enter a Comment in the Rich Text editor, or select what to do regarding Statistics and click Submit button, then the following error message is displayed.
Select an Outcome, enter an appropriate reason for returning the item and also select a radio button for retention or non-retention of statistics before clicking Submit button to avoid the above errors
The pop-up window to confirm whether or not to retain statistics while trying to save an item with statistics after modifying for a Review State is not shown if the Show 'Retain Statistics' pop-up warning for modified items check box on the Review Workflow page is not selected. This check box is enabled by default, and therefore the pop-up window also appears by default. Also, the pop-up window to confirm whether or not to retain statistics while trying to Advance or Return an item with statistics after modifying a Review State is not shown if the Advance or Return Outcome statistics is set to Always retain on the Review Workflow page.
If the Show 'Retain Statistics' pop-up warning for modified items check box at the Project level is not selected, then the check box on the Review Workflow page is grayed out and the statistics retained while saving an item with statistics after modifying for any Review State.
Blueprints, references, comments, and metadata can also be modified in the same way as on the Write Question page.
When the default language version of an item having multiple language versions in a project is modified, task notifications are created to modify the remaining language versions of the same item to reflect the change of content. This happens when one or more of the following modifications are made: Stem, Answer Option, Correct Answer Option, adding/deleting Answer Options, Lead-In, Assets, adding/deleting Stem, and changing the item type.
In order for a task notification to modify other language versions of an item, to be created once the default language version of the item is modified, the check box next to Create task for notification of any Question from Group in the project’s Configuration page must be selected. If this check box is not selected, then the task notifications are not created.
Once the default language version of the item is modified, task notifications appear under the My Tasks section on the home page, prompting the user to modify the remaining language versions of the same item.
Click the task titles under My Tasks on the home page, the Task View page opens and displays information about the task. As you can see in the screenshot below, a deadline of 7 days from the date of modification of the default language version of the item is set to complete the said task.
Visit Work with Enemy Items to learn more about enemy items.